Ai Capture is a way to enhance document classification and information management with the use of the latest Ai technology.
By using Ai Capture and its automatic, intelligent classification, it’s possible to reduce the number of misfiled documents and time spent searching for and storing documents.
Consider this: On average, employees spend 15 minutes to file a document (Business.com), and as long as 18 minutes to locate a misfiled document (ILM Corp) - that’s a lot of time sorting and looking for documents. Worse still is the fact that 3% of documents are misfiled and 7% are lost completely (Business.com).
By implementing Ai technology, such as Ai Capture, it’s actually possible for an employee to gain up to 4.7 days per year due to the time savings from automatically classifying and verifying documents.
With the vast increase of digital data being used in businesses, the importance of document classification has increased with it. Manual document classification can be hugely time consuming but it’s also a key process that ensures information is captured and goes into the right business stream and helps to realise the value of information hidden in documents.
With the use of Ai Capture, documents are automatically classified, named and saved in the right location.
This is done using algorithms that help a computer understand the content of the document when it’s captured. By then using natural human language contained in the documents, the computer correctly links this to your data sources in order to validate and classify the document, making it actionable.
It’s worth noting that once the document has been digitalised, it can be used in automated workflows.
Machine learning also has a part to play in enabling computers to ‘learn’ and apply knowledge from any new situation that it comes across - this in turn reduces the need for further human intervention, again saving employee time. Cognitive automation includes algorithms that learn, estimate, plan and decide, just like humans would.
In summary, Ai Capture is a software that captures, validates, classifies and stores your documents saving your employees time.
Learn more about Ai Capture and other digital transformation tools here.