Xerox® DocuShare® Flex is a cloud content management platform for small and medium size businesses (SMBs) and enterprise departments. It has been created as an affordable, easy to implement solution that tackles some of the daily business issues around content management.
With more and more processes becoming digital, organisations need a way to capture, store, share and work on documents in a live business environment. In the past, this has been difficult to do with a lot of barriers, from cost to user adoption.
Xerox® DocuShare® Flex aims to take on some of these issues with 5 key features:
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Capture, Upload and Catalog Content (quickly!)
DocuShare® Flex gives your business a way to capture content directly to the cloud by scanning it into an MFD or scanning device. The platform uses cloud-based optical character recognition (OCR) to capture and index content, as well as adding in functionality like annotation and redaction.
Automate, Collaborate and Engage
As documents are captured in the cloud, they can become part of automated workflows and delivered into key department processes such as validation and approval workflows, saving time for employees.
The cloud based nature of the documentation also allows the documents to be shared within the organisation, as well as adding the opportunity to engage with the documents for a collaborative working approach.
Integrate your documents
Having your documents and data in the cloud is all well and good while you just need to store and share them, but most businesses work across multiple systems and platforms. DocuShare® Flex introduces the ability to connect your documents with other systems such as CRM and ERP platforms and other key line-of-business solutions.
This integration of data even allows for the digitisation of processes, for example, by integrating DocuShare® Flex with an electronic signature platform, your business can add secure digital signatures to a document and then lock it.
Best Practice Cloud Security
Xerox has spent a long time innovating security focused products and services and the same applies to DocuShare® Flex. The platform features a content security model with permissions by roles, as well as automatic encryption to protect personal information.
This high-level of content security means that your team has secure access to a document at anytime, anywhere but importantly, admin rights, controls and permissions ensure that the documents only get the views you want!
Bring your own device - extending the reach with mobile!
Depending on your company or department set-up, it’s not unusual to have people on the road, working from home and just generally out of the office. With the DocuShare® Flex mobile app, users can snap and upload a document, search documents, edit properties, download documents for offline work, collaborate and approve on the go!
More about Xerox® DocuShare® Flex:
Xerox® DocuShare® Flex is a next generation platform that aims to document management simply by fitting into current processes, working methods and integrating with other systems.
As a SaaS-based cloud platform, it allows for faster adoption and set up while also adding the opportunity to scale and grow with your business. In Xerox’s own words, it is the “simple way for your team to spread ideas, information and inspiration.” (Xerox Cloud Content Management - Docushare® Flex Platform)