Case Study Blue Valley Schools

Situation

To help deliver high-quality learning experiences, Blue Valley Schools depends on high-quality printing, fax and scanning capabilities. With printers deployed at 40 buildings over an area of 91 square miles, plus a dedicated printshop for high-volume jobs, the organization strives to offer students, faculty and administrators secure, convenient services.

Jason Gillam, Director of Business Operations at Blue Valley Schools, comments: “As a public school district, it’s important for us to manage information in a structured way. At the same time, it’s vital to ensure that all stakeholders can access the information services they need while
keeping costs under tight control.”

The Solution

After reviewing several market-leading solutions, Blue Valley Schools engaged Xerox business partner imageQUEST to deploy ControlSuite™ with Equitrac® Print-to-Me, and to rationalize its print and capture landscape by replacing 1,600 printers and scanners with 400 Xerox MFDs and Smart Laser Printers.

Blue Valley Schools hosts its Tungsten solutions in an on-premises virtual server environment, and the Tungsten solutions and Xerox devices are managed by imageQUEST.

Outcomes

Today, Blue Valley Schools uses its Tungsten solutions to process two million black-and-white and 175,000 color print jobs each month supporting thousands of students and staff with timely and secure access to information.

“By redesigning our print workflow so that users must release jobs at the MFD, we’re both improving security and reducing waste caused by people sending jobs to print and then forgetting to collect them, ” explains Gillam.

“If a print job has not been collected after a set period, we automatically remove it from the queue—a function users can also perform themselves. In just three and a half months, we’ve avoided printing over 292,400 pages, saving costs and shrinking waste.”

Education - (TA) ControlSuite

Situation

The Solution

Outcomes